Microsoft Word Tips and Tricks

Filtered HTML is a type of HTML where the Word-specific functions have been removed from your document.  

This is very useful when you want to create a webpage with ‘clean’ code as web pages created from Word don’t always work correctly when viewed in non-Microsoft browsers.

The reason for this is that when you save a file as HTML, the web page cannot display features which are designed specifically for Word, such as ‘frames’ and ‘text boxes’. Web pages can’t represent these, though you can create workarounds if you understand the underlying HTML code.

To convert a Word file into Filtered HTML, follow these steps:

1. Open your Word file and click File, Save As. 

2. In the Save as type box, click Web Page, Filtered.
   

3. Click Save.
   FYI: if you save the file as filtered HTML and then reopen it in Word, its format and appearance may be slightly different as the Word specific-functionality was deleted when you saved it as Filtered HTML.For this reason, save into Filtered HTML only after you’re finished the document and don’t plan on making any more changes.  
   Otherwise you’ll need to maintain two files:1 x of the original Word document and
   1 x with the Filtered HTML web page

FYI: Another option is to save your document as a Single File Webpage.

How does this work?

When you do File, save as Single File Webpage, it saves everything, including text and graphics, into a single web page.

This lets you publish your entire site as a single ‘hold-all’ HTML file. This is ideal when you want to email your entire web site to a colleague or customer. Internet Explorer 4.0 (and later) supports MHTML. Firefox and other browsers may not be so sympathetic.

Purists may not approve of the quality of its code, but Microsoft Word lets you save your documents into HTML and, for the most part, the end result is fine. If you want to convert your document into HTML you can choose from three different options, each of which has its own advantages.

To get started, from the File menu, click Save As and then select the file type you want to use:

• Single file web page – one large web page with the images embedded into the page.

• Web Page – like above except the images are held in a separate folder.

• Web Page, Filtered – web page which has removed the Word-specific features.

• The third option—Web Page, Filtered—allows you to significantly reduce the size of web pages created in Microsoft Word.

If you’re new to Business writing, you might want to look at Busy Words.   

This terrific product consists of tests and exercises on English business vocabulary with vocabulary related to business English.

The test is accompanied by context based exercises.

There are tests at elementary, intermediate and advanced level. The elementary tests consist of 80 test items each. The intermediate and advanced tests consist of 120 test items each.

There’s a free demom at http://www.wordsandtools.com/index_busywords.htm

Ivan